AI Prompts for Managers & Meetings

Prompts to run shorter meetings, write clear updates and plan work with your team.

Last updated: 13 November 2026

Resources / Prompt pack · By the MoneyTrees team

Prompts to copy

Meeting agenda

Create a [30]-minute agenda for a meeting about [purpose] with [attendees]. Include time per item, owner and the decision expected.

Minutes and action items

From these meeting notes or transcript, list decisions, action items (owner and due date) and open questions in a table: [paste].

Weekly team update

Turn these notes into a weekly update for my leadership: Highlights, Progress vs plan, Risks, Help needed, Next week. Notes: [paste]

Delegate a task

Write a clear brief to delegate [task] to [team member]. Include goal, deadline, what good looks like, resources, and when to check in.

One-on-one questions

Give me 8 good questions for a one-on-one with a [new / experienced] team member, covering workload, growth, blockers and wellbeing.

Project plan

Break this project into phases, tasks, owners and rough timelines: [describe project]. Highlight dependencies and the top 3 risks.

Executive summary

Write a 5-bullet executive summary of this document for a senior leader with 2 minutes. Lead with the decision needed: [paste]

Prepare for a tough conversation

Help me prepare to tell my team about [difficult news]. Give a short script, likely questions with honest answers, and what not to say.

Weak prompt vs better prompt

Weak: Summarise the meeting.

Better: From this transcript, give a table of decisions, action items with owner and due date, and open questions. Keep each line under 15 words.

Asking for a format makes the output ready to paste into email or your task tracker.

Common mistakes

  • Recording or uploading meetings without telling attendees.
  • Sending AI minutes without checking owners and dates are correct.
  • Using AI to write feedback you would not say in person.

Go further

Learn the full method in the AI Prompt Engineering Masterclass, or browse all courses.

More free material: Free AI Prompts for Work · AI Prompts for Excel, Data & Reports · AI Prompts for Email & Workplace Communication

Editorial note: these prompts and explanations are written and reviewed by the MoneyTrees team for general learning. AI output can be wrong — always check facts, numbers and company policy before using it.