Free AI Prompts for Work

Copy-ready prompts for ChatGPT, Claude, Gemini and Copilot. Replace the [brackets] with your details.

How to use these prompts

Good prompts give the AI a role, a clear task, context and the output format you want. Always check facts and numbers before sharing AI output at work.

Professional emails

Polite follow-up

Act as a professional communicator. Write a polite follow-up email to [name/role] about [topic], sent [X days] after my first email. Keep it under 120 words, friendly but firm, and end with one clear next step.

Decline a request

Write a respectful email declining [request] from [person]. Explain briefly that [reason], suggest [alternative], and keep the relationship warm. Tone: professional, Indian corporate context.

Rewrite for clarity

Rewrite the email below to be clear, concise and professional. Keep my meaning, fix grammar, and use short paragraphs. Email: [paste]

Excel and data

Build a formula

I have Excel data with columns [list columns]. Give me a formula to [goal, e.g. total sales per region where status is 'Paid']. Explain each part in simple words.

Find insights

Here is a table of data: [paste]. Summarise the 5 most important trends, any unusual numbers, and 3 questions I should ask my manager.

Reports and presentations

Weekly status report

Turn these rough notes into a weekly status report with sections: Highlights, Progress vs plan, Risks, Help needed, Next week. Notes: [paste]

Executive summary

Write a 5-bullet executive summary of the document below for a senior leader with 2 minutes. Lead with the decision needed. Document: [paste]

Meetings

Agenda

Create a 30-minute meeting agenda for [purpose] with [attendees]. Include time per item, owner, and the decision expected.

Minutes and action items

From this meeting transcript, list decisions, action items (owner + due date), and open questions in a table. Transcript: [paste]

Sales, marketing and HR

Sales pitch

Act as a sales coach. Write a 60-second pitch for [product] to [customer type] in India, focused on their top 2 problems: [problems]. End with a question.

Job description

Write a clear job description for a [role] at a [company type] in [city]. Include responsibilities, must-have skills, nice-to-have skills, and inclusive language.

Want the full system?

The AI Prompt Engineering Masterclass teaches the full MoneyTrees prompt framework across 14 modules, and the AI Office Toolkit includes 100+ workplace prompt templates. For more by topic, see our free AI resources.